At INSIDE (Inside Executive Recruitment Limited and Inside Consulting Limited) we understand the importance of your personal information and we are committed to protect the privacy of any information we collect. We will not share your personal information to any third party without your permission.

We have created this Privacy Policy to help you understand how we collect, use, and protect any personal information we collect and hold about you.

Why does INSIDE collect personal information?

We collect personal information to help people find employment or find a contract assignment, to verify information supplied by you, to provide and market our services, and to continue our relationship.

Who does INSIDE collect personal information about?

We collect and hold personal information about (but not limited to):

• Individuals who are seeking employment or a contract assignment;
• Individuals we deal with while acting for clients and carrying on our business;
• Suppliers and their employees and contractors;
• Prospective employees, employees, and contractors; and
• Other people who we meet with.
  
  

What kinds of personal information does INSIDE collect?

We collect, including but not limited to, the following information:

• Your name and contact details (address, email address, and telephone number);
• Your emergency contacts name and contact details (email address and telephone number);
• Information included in your curriculum vitae such as your occupation, employment history, education, qualifications, and professional memberships;
• Documentation to confirm your identity and eligibility to work in New Zealand;
• Background and reference checks to verify your employment history, criminal convictions, credit history (for finance roles where allowable by law), and medical history (position related);
• Results of any psychometric testing; and
• Other information that assists us in conducting our business and marketing our services.
  
  

How does INSIDE collect personal information?

We will collect personal information from:

• You directly when you complete our registration forms, submit your curriculum vitae, and submit your proof of identity and eligibility to work in New Zealand documentation;
• You indirectly through emails, face-to-face meetings, interviews, attendance at events, business cards, telephone conversations, and through our website and social media channels.
• Third parties, for example:
• To confirm your qualifications, professional memberships, criminal convictions, credit history (where allowable by law) or undertake psychometric testing;
• Employment references;
• Companies who analyse traffic at our websites, social media channels, and emails which may involve the use of cookies; and
• From publicly available websites.
  
  

Management of personal information

We take all reasonable steps to protect the security of your personal information held by us from misuse, loss, unauthorised access, modification, or disclosure. For example, physical access to our offices is protected, and access to electronic records requires a login, password and multifactor authentication.

Where we no longer require your personal information, we will comply with our legal obligations in respect of that information.

How might INSIDE collect, hold, use and disclose your personal information?

In general, we collect, hold, use and disclose your personal information for the following purposes:

• To conduct our business;
• To provide and market our services to you;
• To engage third parties on your behalf;
• To communicate with you;
• To help us manage and enhance our services;
• To confirm your identity, eligibility to work in New Zealand, qualifications, professional memberships, criminal convictions, and credit history (for finance roles where allowable by law);
• For health and safety purposes; and
• To comply with our legal obligations.
  
  

To whom might INSIDE disclose your personal information?

We might disclose your personal information to:

• Other companies or individuals who assist us in providing our services or who perform functions on our behalf (such as hosting and data storage providers, timesheet and payroll providers, specialist consultants);
• Other companies who perform checks that are necessary in the employment process on our behalf;
• Other companies or agencies that maintain databases against which your identity may be verified;
• Anyone else to whom you authorise us to disclose it; and
• Where we are required to do so by law.
  
  

How can you access and correct your personal information?

We endeavour to ensure that the personal information we hold is accurate, complete, and up to date. We encourage you to contact us to update any personal information we hold about you.

You have the right to correct any personal information we hold about you in accordance with the Privacy Act.

Subject to the exceptions set out in the Privacy Act, you may request access to the personal information which we hold about you by contacting our Privacy Officer on (04) 488 0347. We will require you to verify your identity and to specify what information you require.

How can you make a privacy complaint?

If you have any questions about privacy related issues or wish to complain about the handling of your personal information by us, please contact our Privacy Officer on (04) 488 0347. Any complaint will be investigated by our Privacy Officer, and you will be notified of the decision in relation to your complaint as soon as practicable after it is made.

If we are unable to satisfactorily resolve your concerns about our handling of your personal information, you can contact the Office of the Privacy Commissioner at: PO Box 10-094, The Terrace, Wellington 6143, telephone 0800 803 909, www.privacy.org.nz.

Address details of INSIDE

The address of INSIDE, as the person collecting and holding your personal information, is:

PO Box 24250, Wellington 6142

Updates to our Privacy Policy

This Privacy Policy will be reviewed from time-to-time to take account of new laws and technology, changes to our operations and practices and the changing business environment.